Accounting service

Introduction

Dania Accounting specialises in providing comprehensive Accounting services.

With over 25 years of experience and a deep understanding of the unique challenges faced by companies in Denmark, we offer reliable, efficient, and customised accounting solutions.

Our services ensure that your business’s financial operations are not only accurate and compliant with Danish regulations but also streamlined to support your business growth.

Our team of 39 skilled, English-speaking accountants, controllers and CFO specialists, is dedicated to helping you maintain accurate financial records, manage invoicing, handle supplier payments, and more-all while you focus on what matters most:
growing your business.

Our Accounting Services

For Corporate Clients

Supplier Invoices

Dania Accounting offers a comprehensive supplier invoice management service tailored to your specific business needs. We provide flexible options to book supplier invoices on a daily, weekly, or monthly basis, depending on your requirements. Supplier invoices are submitted digitally, either through a shared invoice drop or uploaded directly into your ERP system. Payments are then managed automatically through your internet banking system if integrated with your ERP.
To safeguard your business from financial discrepancies, we require clients to approve all payments before they are made to ensure that payments correspond strictly to the goods or services received from suppliers. Our team reconciles every supplier invoice immediately upon receipt and addresses any outstanding invoices. Additionally, we assist in resolving any supplier disputes to guarantee smooth and efficient operations.

Sales Invoices

Our expertise extends to managing sales invoices for businesses, focusing on ensuring accuracy and consistency. To streamline your sales invoicing process, we utilise advanced ERP systems such as e-conomic, SAP, or Microsoft Dynamics. These tools allow us to help you create templates for repetitive, subscription-based invoices, making the invoicing process more efficient and reducing manual workload.

Bank Reconciliation

Bank reconciliation is critical for identifying discrepancies between your financial records and bank statements. Many issues stem from inadequate reconciliation procedures. Our team of experienced accountants specialises in conducting regular, thorough reconciliations on a daily, weekly, or monthly basis. We ensure all transactions are matched, and any missing entries are promptly identified and resolved to help maintain the accuracy and integrity of your financial records.

Asset Registry

Managing your company’s assets is vital for maintaining accurate records of depreciation, appreciation, and potential asset sales. Dania Accounting provides an asset registry service, which involves keeping a detailed list of all assets and investments held by your business. This service ensures you stay informed about the status and value of your assets, supporting better financial decision-making.

Accruals and Provisions

Accurate accruals and provisions are crucial to avoid financial discrepancies and ensure proper financial planning. Our services include regular reviews and updates of your company’s accruals and provisions to help identify any potential issues that may arise. By maintaining accurate accruals, we help your business avoid penalties and ensure that you have a clear understanding of where your money is being allocated to support more informed financial decisions.

Budgetting

Consolidation

Monthly or Quarterly Reviews

Regular financial reviews are essential for keeping your business profitable and compliant. Dania Accounting conducts thorough monthly or quarterly reviews to ensure that all your VAT and tax obligations are up-to-date and that all purchases are correctly recorded. These reviews are typically conducted through Teams calls, providing a step-by-step overview of your accounts. Our aim is to ensure that our clients are fully aware of their financial standing and can make strategic decisions to maintain and enhance their business performance.

For Small Business Owners

Choosing the Right Accounting System

At Dania Accounting, we understand that selecting the appropriate accounting system is crucial for small businesses. Our extensive experience working with diverse companies allows us to guide you through the process of choosing the best accounting system tailored to your specific needs.

For our smaller clients, we frequently recommend one of the three most popular accounting systems in Denmark: e-conomic, Dinero, and Billy. These systems are particularly user-friendly and effective for small businesses, offering functionalities that help manage finances efficiently. We provide full support in setting up and maintaining these systems to ensure seamless integration into your business operations.

Making Sales Invoices to Your Clients

Creating professional sales invoices is vital for tracking your clients’ purchases and payments. Proper invoicing not only helps clients keep track of their transactions but also provides clear guidance to both sellers and buyers on the terms of service, thus enhancing security for both parties.

To streamline this process, we equip our clients with powerful accounting systems like e-conomic, Dinero, or Billy, enabling them to generate their own sales invoices quickly. Once a service or product is delivered, our clients can easily log into the system and issue a sales invoice in PDF format. This invoice is then sent directly to their clients and stored within both systems.

At Dania Accounting, we take care of booking the payments in accounting when they appear in the bank, matching the invoice in the system with the received payment. If needed, we also provide assistance in designing customised sales invoice templates that align with your business’s brand and requirements.

Handling of Supplier Invoices

Efficient management of supplier invoices is crucial to maintaining accurate financial records. We ensure all supplier invoices are directly entered into the accounting system, where each invoice is booked meticulously.
We assign a cost account for every supplier invoice and verify that all data, including invoice date, VAT type, currency, amount, supplier’s name, payment date, payment source, and description, is correctly registered. You can send your supplier invoices directly into your accounting system using different methods offered by the accounting system provider:

Forwarding emails with attached supplier invoices as PDF or JPG.
Using an app to scan invoices and receipts with a smartphone.
Uploading invoices from your desktop computer.

To simplify the process, you can request your suppliers to send invoices directly to your accounting system or set up rules in your inbox to forward invoices automatically. This ensures all your supplier invoices are managed efficiently and reduces manual handling.

Payment of Supplier Invoices

If your business does not handle many supplier invoices, you may manage the payments yourself. However, if this task becomes too time-consuming, Dania Accounting is here to help. We offer solutions where either you grant us access to your bank, or we implement an invoice approval workflow that registers the supplier invoices for you to approve payments seamlessly.
Our system enables you to approve payments directly on the supplier invoice, ensuring the payment is processed without the need to log into the banking system. This not only saves time but also ensures all payments are handled accurately and efficiently, so you can focus on your core business activities.

Pricing for Accounting Services

At Dania Accounting, our Accounting Services are billed based on the actual time spent working on your business needs. Invoices are issued monthly, accompanied by a detailed timesheet that outlines all the tasks completed within that period.

Hourly Rates for Accounting Services

We offer competitive hourly rates depending on the volume of services required:

400 DKK + VAT for clients who require a minimum of 20 hours of Accounting Services per month.
500 DKK + VAT for clients needing between 3 to 19 hours of Accounting Services per month.
600 DKK + VAT for clients requiring 1 to 2 hours of Accounting Services per month.

A minimum charge of 1 hour per month is applied, at a rate of 600 DKK + VAT.

The number of hours needed and the corresponding hourly rate are evaluated based on an average over the course of a calendar year. We will assess the initial estimate of hours required each month and adjust the rate accordingly throughout the year if necessary. Additionally, a retainer may be requested to secure our services.

Why Choose Dania Accounting?

Expertise and Experience
At Dania Accounting, we bring over 25 years of experience in managing financial processes for corporate clients and small business owners. Our specialised expertise in handling supplier invoices and sales invoices ensures that every transaction is recorded accurately, reconciled efficiently, and complies with all relevant regulations. We understand the complexities of financial management and are equipped to provide tailored solutions that support your business’s unique needs, whether you require daily, weekly, or monthly invoice management.

Personalised Service
We recognise that every business has distinct invoicing and payment processes. That’s why we offer customised services that align with your specific business workflows. Whether you need help with setting up automatic invoice uploads, reconciling payments, or managing detailed sales records, our services are designed to seamlessly integrate with your existing systems like e-conomic, SAP, or Microsoft Dynamics. Our goal is to ensure that your financial operations are smooth, allowing you to focus on what you do best—running your business.

Technology and Tools
Dania Accounting utilises the latest accounting software and tools to manage your supplier and sales invoices with precision. Our expertise in systems such as e-conomic, SAP, and Microsoft Dynamics allows us to automate many aspects of invoice processing, from digital uploads to payment approvals. We utilise integrated tools to ensure that your invoices are managed in real time, providing you with up-to-date financial information and reducing the risk of errors. This technology-driven approach ensures that your financial data is accurate, secure, and easily accessible whenever you need it.

Commitment to Compliance
Compliance is at the heart of our services. We stay up-to-date with the latest Danish accounting regulations to ensure your invoicing processes meet legal standards. Our services include detailed tracking and reconciliation of invoices, ensuring that all payments are processed correctly and on time. We also collaborate with leading audit firms such as BDO, EY, and PwC to provide an additional layer of oversight, ensuring that your financial records are not only compliant but also ready for any necessary audits or reviews.

Schedule a consultation with our experienced team to discuss how we can tailor our accounting services to fit your business needs.

Take the next step towards efficient and compliant financial management today.